school

Subject: Request for Compliance with Legal Requirements on Single-Sex Toilet Provision

Dear [Headteacher’s Name],

I am writing to express concern regarding the toilet facilities provided at [School Name], particularly in relation to pupils aged 8 and over. Under the School Premises (England) Regulations 2012, schools are legally required to provide separate toilet facilities for boys and girls aged 8 or over, except where toilets are fully self-contained, lockable, and intended for use by one pupil at a time.

I am requesting confirmation that the school is in full compliance with these legal obligations. If this is not currently the case, please provide a clear plan and timeframe for when compliant, single-sex or fully enclosed toilet facilities will be restored or implemented.

This is not only a legal matter but a safeguarding and wellbeing issue. Single-sex toilets are vital to protect children’s privacy, dignity, and emotional safety, especially during puberty. Continued non-compliance may expose the school to potential legal action under education, safeguarding, and equalities legislation.

If no satisfactory response or remedial action is forthcoming, I reserve the right to escalate this matter by submitting a formal complaint to the school governors, the local authority, and if necessary, to the Department for Education or Ofsted.

I would appreciate a written response within 14 days.

Yours sincerely,
[Your Name]

HR

[Your Name]
[Your Job Title]
[Department]
[Workplace Address]
[Email Address]
[Phone Number]

[HR Manager's Name]
[Company Name]
[HR Department Address]

Date: [Insert Date]

Subject: Request for Review of Toilet Provision in Line with Legal Requirements]

Dear [HR Manager's Name],

I am writing to request a formal review of the toilet facilities provided at [Company/Workplace Name], in light of our legal obligations under the Workplace (Health, Safety and Welfare) Regulations 1992.

These regulations require that sanitary conveniences and washing facilities be separate for men and women, unless each facility is a fully enclosed unit that is lockable from the inside and intended for use by one person at a time. This includes both toilets and handwashing areas.

Currently, there are concerns that [describe issue—e.g., recent changes to gender-neutral facilities, lack of single-sex options, shared sink areas, etc.] may not be compliant with these requirements. Shared or open-access facilities, particularly those with communal sinks, do not meet legal standards and may also present dignity, privacy, and safeguarding issues for staff—especially women.

I am therefore requesting:

Confirmation of the current facilities and their compliance status;
A timeline for any remedial work required to bring the facilities into legal alignment;
Assurance that staff will be consulted before further changes are made.

Failure to comply with these provisions could expose the organisation to health and safety enforcement action, indirect sex discrimination claims, or reputational harm. I am raising this concern constructively and hope for a swift and lawful resolution.

I would appreciate a written response within 14 days.

Yours sincerely,
[Your Name]

council

[Your Name]
[Your Address]
[Postcode]
[Email Address]
[Phone Number]

[Relevant Council Officer’s Name or Department]
[Council Name]
[Council Offices Address]

Date: [Insert Date]

Subject: Request for Compliance with Legal Requirements on Single-Sex Public Toilet Provision

Dear [Officer's Name or “To Whom It May Concern”],

I am writing to raise concerns about the toilet facilities currently provided in [location – e.g., the town centre, public library, community park] under the management of [Council Name].

It is my understanding that the council may have removed or replaced single-sex public toilets in favour of gender-neutral or mixed-use arrangements. I would like to remind you that under UK health and safety regulations, including the Workplace (Health, Safety and Welfare) Regulations 1992, toilet facilities must be separate for men and women, unless each unit is a fully enclosed, lockable space intended for use by one person at a time, and includes a toilet, sink, and hand-drying provisions.

The same principle is reflected in school regulations, care settings, and other public service environments—acknowledging the importance of privacy, dignity, safeguarding, and the distinct needs of women and vulnerable users.

I therefore respectfully request the following:

Confirmation of the council’s current toilet provision policy;
Clarification as to whether all public toilet facilities under council control are compliant with legal standards;
A timeline for reinstating or upgrading single-sex provision where it is currently lacking;
Assurance that meaningful public consultation will occur before any further changes are made.

In the event of continued non-compliance, I will consider referring the matter to relevant bodies, including the Health and Safety Executive, the Local Government and Social Care Ombudsman, and my local councillors or MP.

I look forward to your response within 14 days.

Yours sincerely,
[Your Name]